Below you can view all of the documents that are required for publication under the Publication Scheme – please click on the item to be taken to that document. If the item is not highlighted, then we do not have or are not required to provide these documents.

Information collected from Website

Freedom of Information

General Data Protection Regulations

Southborough Town Council Retention Policy

Southborough Town Council Information and Data Protection Policy

Publication Scheme


Class 1 – Who we are and what we do

Council Members and the Committees they represent

Contact details for the Town Clerk and all Council Members

Location of the main office

Staff Structure


Class 2 – What we spend and how we spend it

Annual return

Finalised Budget 2018 – 2019

Grants given and received

2017 – 18

2018 – 19

List of current contracts awarded and value of the contract – None

Members’ allowances and expenses – None claimed


Class 3 – What our priorities are and how we are doing

Parish Plan

Annual Report to Parish by Chairman

Quality Status


Class 4 – How we make decisions

Timetable of meetings



Protocol for the Public attending Council Meetings

Reports presented to Council Meetings

Responses to Consultation papers

Responses to Planning Applications



Class 5 – Our Policies and Procedures

Standing Orders

Committee Terms of Reference

Code of Conduct

FInancial Regulations

Policy Statement

Equality and Diversity Policy

Health and Safety Policy

Policies and Procedures for Handling Requests for Information

Complaints Procedures

Records Management Policies

Data Protection Policies

Schedule of Charges


Class 6 – LIsts and Registers

Any publicly available register or list

Assets Register

Disclosure Log

Register of Members Interests


Class 7 – The Services we offer


Burial Ground and Closed Churchyard

Community Centre for Hire

Parks, Playing Fields and Recreational Facilities

Seating, litter Bins and War Memorial

Annual Newsletter – See Home page

Holden Pond Fishing Permits